Features

Every module, and every screen inside it

GenLIMS is organised into modules. Core modules come with every plan; add-ons are switched on when a lab needs them. The list below is the same one we attach to a quotation.

Download the feature list (PDF) See it in the demo

Contents
Core module

Dashboard

KPIs, charts and overview widgets.

  • Overview KPIs
  • Revenue & Booking Charts
  • Pending Work Widgets
  • Department-wise Workload
  • Daily Collection Snapshot
  • Notification Centre with Deep Links
Core module

Booking Management

Test bookings, samples and job orders.

  • New Booking
  • Show Booking
  • Booking By Letter
  • Department-wise Booking
  • Job Order / Job Card
  • AI Letter Booking Assistant
  • Contract Review & Acceptance
  • Sample Cell
  • Remanent Cell
  • Reception Desk Directory
Core module

Reporting & Sample Tracking

Sample lifecycle, report generation, dispatch, QR verification.

  • Received / Pending Register
  • Analyst Assignment Board
  • Analyst Activities
  • Report Canvas Editor
  • Report Formats Library
  • New Format from Word
  • Format Versioning & Limits
  • Hold & Cancel
  • ULR Series & Register
  • ULR Void & Free Number Audit
  • QR Verification of Reports
  • 28-Day Strength Reports
  • Print & Upload
  • Report Dispatch (Two-Stage)
  • Dispatch Docket Capture
  • Client Hand Over
  • Received RegistersOpen a receipt to see its letters and every file attached to them.
  • Operator & Analyst Work ReportWhat each operator and analyst got done in a period — reports typed, letters finished, job orders analysed.
  • Auto-Compress Report UploadsScanned reports are made lighter as they are uploaded, on a quality-first setting.
  • Pending Reports by SectionNarrow the pending list to one section, with the date filters folded away until needed.
Add-on module

Invoicing

GST tax invoices, proforma, payment tracking, TDS.

  • GST Tax Invoice
  • Client Assignment Console
  • Generate Invoice Engine
  • Proforma / Blank Invoice
  • GST Settings & Invoice Series
  • Payment Received & TDS
  • Online Payment Gateway (PhonePe)
  • Payment Link to Client
  • Bulk Payment Allocation
  • Settlement & Write-Off Control
  • Cash Letter Collection (Without Bill)
  • Paid Letters Register
  • Invoice Transaction Register
  • Client Ledger
  • Cancelled Invoice Log
  • Invoice Scan Upload
  • Bill Status at a GlanceEvery bill shows where it stands — unpaid, part-paid, paid or settled — on the web and in both apps.
  • Amount in Words on Every BillThe payable amount is written in words the way an Indian bill is meant to read.
Add-on module

Quotations

Create, send and track quotations.

  • Create & Send Quotation
  • Quotation PDF Template
  • Product Bank & Rate Master
  • Convert to Booking
  • Quotation Status & Alerts
  • Quotation from the Product BankOpen a test section and take one test or the whole section in a click, rate already filled.
  • Rate Lists (per-party)One price list per party, loaded from the Product Bank, with Excel import and scanned copies.
  • Quotation LetterheadsUpload the lab letterhead and print the quotation on it, edge to edge, on every page.
  • Quotation Numbering & DraftsA running number with {FY} tokens, drafts kept with Accounts, and a change history per quotation.
  • Rich Text in QuotationsBold text, colour and a coloured row where a quotation needs to draw the eye.
  • Quotations from the PhoneWrite a quotation in the admin app, pick an existing client and print it on the default letterhead.
Add-on module

Accounts & Finance

Banking, cheques, ledgers, reconciliation.

  • Bank Accounts & Transactions
  • Company Ledger (13 Tabs)
  • Four-Level Financial Drill-Down
  • Client Ageing & Outstanding
  • Cheque Management
  • Cheque Print Templates (Per Bank)
  • Cash Payments & Letters
  • Daily Expenses
  • Expense Claims & Approval
  • Field Allowance on Collections
  • Purchase Bills & GST Input Credit
  • Bank Statement Import & Matching
  • Payment Verification Workflow
  • Data Alerts (Tally Reconciliation)
  • Accounts Posting QueuePayments queue for posting, per-ledger close and a group cash-close with a statement PDF.
  • Purchase Orders to VendorsRaise a purchase order on your letterhead with its own number series, kept as a draft or issued, with a full change log.
  • Expense Claims as One PDF per PersonExpenses sent to accounts are bundled into a single PDF for each person, bills included.
Add-on module

Inventory

Products, stock, stores and suppliers.

  • Inventory Dashboard
  • Products & Categories
  • Purchase Entry
  • Issue to Employee & Returns
  • Scrap Sales
  • Stock Ledger
  • Store & Suppliers
Add-on module

HR & Payroll

Employees, biometric attendance, leave, payroll.

  • Employee Records
  • Employee Document Vault
  • Biometric Attendance Sync (Automatic)
  • Manual Entry & CSV Import
  • Office Timing & Shift Rules
  • Leave & Approvals
  • Holidays & Calendar
  • Payroll & Salary Slips
  • Bank Salary File
  • Login Logs & Sign-in Audit
Add-on module

Marketing & Sales

Marketing persons, expenses, enquiries, commissions.

  • Marketing Persons
  • Marketing Person Ledger
  • Marketing Activities & Visits
  • Enquiries & Follow-ups
  • Marketing Expenses
  • Commission Calculation
  • Payment Verification from Field
  • Marketing App Activity Monitor
  • Field Camera — Sample RecordsPhotos and videos taken at the client site with date, time and place stamped, filed by person, day and letter.
  • Marketing Dashboard on the WebThe figures a marketing person sees in the app — visits, collections, payments to verify — on the web panel too.
Core module

Client Management

Client records and ledgers.

  • Client Master
  • Client Ledger
  • Client Insights & Statistics
  • Client Merge Tool (Reversible)
  • Automatic Data Scoping
  • Client Hand Over
  • Client Page with Reconciled FiguresOne page per client with bookings, bills, payments and outstanding that add up.
Add-on module

Email Client

Built-in IMAP inbox, templates and folders.

  • IMAP Inbox
  • Email Templates
  • Attach from Attachment Register
  • Open Tracking
  • Bulk Send
  • Email Contact Book
  • Mail Drafts & Safe Mail ViewingHalf-written mails wait in Drafts, and incoming mail is cleaned so it can never run code in the panel.
Add-on module

WhatsApp Integration

Template messages and chat integration.

  • Template Messages
  • Two-way Chat Inbox
  • Contact Groups & Access Control
  • Report Delivery on WhatsApp
  • Automatic Hold / Cancel / Dispatch Notices
  • Two-Factor Codes on WhatsApp
Add-on module

Team Chat & Meetings

Internal messaging, file sharing and Zoom meetings with attendance.

  • Internal Team Chat
  • File Sharing
  • Zoom Meetings with Attendance Capture
  • Zoom Cloud Recording Sync
Core module

Lab Management

Accreditation scope, certificates, IS codes, calibration.

  • NABL Roadmap Panel (35 Clause Points)
  • Scope of Accreditation
  • Lab Certificates Vault
  • IS Codes / Test Methods
  • Equipment Register & Calibration
  • Calibration Certificate Register
  • Intermediate Checks
  • Document Control
  • Competence & Training
  • Environment Monitoring
  • Measurement Uncertainty Budgets
  • Decision Rules Register
  • Method Validation & Verification
  • QC Checks & Control Charts
  • PT / ILC Register
  • Internal Audit
  • Management Review
  • CAPA Register
  • Complaints Register
  • Nonconforming Work Register
  • Risk Register
  • Supplier Evaluation
  • Contract Review Register
  • Sampling & Chain of Custody
  • Records Retention Schedule
  • Confidentiality Undertakings
  • Quality Registers (20 Formats)
  • Quality Export Engine (PDF + Excel)
  • Register Settings & Customisation
  • Attachment Registers (5 Cabinets)
  • Departments & Sections
  • Test Photos & VideosPhotographs and videos of the tests themselves, kept beside the job order paperwork.
  • Competitor DocumentsOther laboratories' certificates, rate cards and profiles, with validity tracked.
  • Attachment Folders & Custom OrderDocuments, approvals and certificates in folders you name, sorted by name or date, or arranged by hand.
Add-on module

AI Assistant

Natural-language queries and AI report review.

  • AI Chat on Lab Data
  • AI Letter Booking Assistant
  • AI Report Review & Dispatch Gate
  • Client Chatbot
  • Smart Suggestions
  • Provider & Model Configuration
  • Per-User Limits & Conversation Log
Add-on module

Vehicles & Fleet

Vehicle records and service tracking.

  • Vehicle Registration
  • RC / Insurance / PUC Expiry Alerts
  • Service & Insurance Records
  • Meter Reading & Trip Log
  • Trip Distance & Photo Evidence
  • Fuel Register & Cost per kmEvery filling recorded, with what each vehicle actually costs to run per kilometre.
  • Vehicle Documents & Expiry AlertsRC, insurance and PUC held against the vehicle, with service history and expiry reminders.
Add-on module

Mobile Apps

Android apps for admins and marketing staff.

  • Admin Android App
  • Marketing Android App
  • Field Expense & Payment Verification
  • Push Notifications
  • App Version Control & Distribution
  • White-labelled Build (own Play Store listing)
  • Change Password from the AppA signed-in user changes their own password on the phone; the current one is required.
  • Invoice Payments from the Admin AppRecord a payment against one bill or many at once, straight from the phone.
  • Documents Cabinet in Both AppsThe office cupboard on the phone, with each person's access set section by section.
  • Signed-in Devices & Remote Sign-outSee which phones an account is signed in on and cut one off from the panel.
Add-on module

Lab Website

Public website for the lab, managed from the admin panel.

  • Public Lab Website (5 Templates)
  • Custom Pages & Menu
  • Brand Colour Override
  • Gallery, Services & Statistics Sections
  • SEO Fields & Sitemap
  • Online Enquiry Form
Core module

Platform, Security & Administration

Roles, permissions, 2FA, white-label branding and licensing.

  • Role-Based Permission Matrix
  • Three-State Per-User Override
  • User Management
  • Two-Factor Authentication & Session Policy
  • Corporate Identity & Branding (White Label)
  • Company Profile & Site Settings
  • Licence & Module Entitlement
  • Daily Automated Backup
  • Universal SearchOne box in the header that finds a bill, letter, client or booking from anywhere in the panel.
  • Office-Network-Only LoginStaff sign in only from the office IP, with a per-user bypass for the people who travel.
  • Signed Document LinksEvery shared report or invoice link is signed and expires — nothing is guessable.
  • PDF Tools (Merge, Compress, Convert, Remove Pages)Join, shrink, convert images to PDF and back, or drop pages — in the browser, with nothing uploaded.
NABL · ISO/IEC 17025:2017

The quality registers, by clause

Each of these is a screen in the Lab Management module, with a short built-in guide and PDF/Excel export. The NABL roadmap page shows the live status of every clause.

8.3 Document control

Quality manual and SOP revisions, approval before issue, old copies obsoleted automatically.

8.8 Internal audits

Audit programme; findings tracked to verified closure; CAPA raised from a finding.

8.7 CAPA

Correction, root cause, corrective action, effectiveness check.

7.9 Complaints

Acknowledge, investigate independently, communicate the outcome — as a timeline.

8.9 Management review

All fifteen inputs and four outputs, with tracked actions.

8.5 / 4.1 Risks and impartiality

Likelihood and impact scoring, residual risk, opportunities.

7.7.2 PT / ILC

Participation plan, results and unsatisfactory follow-up.

6.2 Competence

Authorisation matrix, training records and effectiveness.

6.4 / 6.5 Equipment

Register, calibration certificate vault, intermediate checks, due-date alerts.

6.3 Environment

Temperature and humidity logs with out-of-limit flags.

7.7.1 QC checks

Blanks, duplicates, reference materials and control charts.

7.6 Measurement uncertainty

MU budgets per method.

7.2 Method validation

Validation and verification records.

7.3 / 7.4 Sampling and custody

Sampling records, chain of custody, condition on receipt.

7.1 Contract review

Review and acceptance of each request, with a number series.

7.10 Nonconforming work

NC register with report recall.

8.4 Records

Retention schedule; nothing deleted, only obsoleted.

6.6 Suppliers

Evaluation and approved-supplier list.

4.2 Confidentiality

Signed undertakings held per person.

7.8 Reporting

ULR numbering, QR verification, amendment history.

Changed to fit your lab, at installation.

Extra fields, your report style, a step in a different order — changes to match your lab's process are made during installation and are part of every plan. Digital testing machines with a data output can be connected so results reach the report without being typed.

Register your labSee pricing

Report canvas editor
The report format is drawn on screen, then every report is generated from it.